Most of these task management tools have free versions for small business or for personal use but also paid versions if you want more features, more space or more users. They help us manage projects or tasks that must be carried out on a maximum date, but we can also have control of the total time we dedicate to each thing, for example. Improve productivity and, above all, they improve the organization of teams and coworkers, abandoning the chaos that is common in many.
What is Trello and what is it for?
Trello is a collaborative project manager, one of the essential tools that will make your job easier and, above all, coordination with the rest of your team members. But it’s not just useful to organize or manage professional projects It can also be very interesting to use with a group of friends with whom you are going to organize a trip, with your roommates or to organize household chores with your family. It may seem chaotic or complex at first but it is really useful once you get used to working with it. You can create recurring tasks or daily tasks in a calendar, cards and lists that you can reorder, drag or delete as they are accomplished.
You will see that many of the tools that we tell you below talk about a Kanban system for the organization of tasks. It is a Japanese method that was born in the 1940s by the Toyota company and is applied to manufacturing processes, although it is also very interesting when it comes to managing any type of task. Seeks to be a less chaotic system of work respecting processes, assigning roles and positions and with a complete visualization of the workflow from the moment it is created or requested until it is delivered.
At a glance we can see the process, for example. In addition, it also aims to eliminate distractions or create time limits so that we don’t defer everything until the last hour. Everyone knows what to do at each moment, when is the final delivery time of what they are doing or who is their team or who else is working on that task. In addition, we can also see what is already completed or what remains to be done. A board with which we will permanently have a whiteboard updated in real time and that we can always consult.
Alternatives to Trello
Trello is really useful and it’s free with unlimited boards, lists and cards although with quite a few limitations regarding weight per attachment or with few features regarding team boards. That is why it has prices per user per month: 12.50 euros per user per month in the Business Class plan or 17.50 euros per user per month in the Enterprise plan although the price will vary according to registered users.
Before paying or deciding if you bet for the free version You should bear in mind that it is not the only tool capable of doing this, although it is probably the most popular. There are many alternatives to Trello that can be useful to you and that not only include its functions but also allow more views, more templates, etc.
Kanban Flow is a task manager very similar to Trello and it also has a free version or a paid version for $ 5 a month, something more affordable and with all kinds of features if it falls short. If you don’t want to pay, the free version It has no limit of users or time. It is a multiplatform project management software (it is accessible from the mobile phone as well) that allows us to create tasks and subtasks, create reports or analyzes and manage recurring tasks. Like many of the ones on this list, and as its name suggests, it is based on the Kamnban method.
Following this idea of Kanban board, this tool allows us to create boards placed vertically on different tabs and with different columns or colors as we need. Each board or card can be assigned to different members and you can use filters so that only cards that are useful to you at that time appear without losing your attention on tasks that are not relevant now. In addition, you can also add a task limit to the column that seeks to stay focused or have no overload of things to do.
Beyond the dashboards, it is compatible with cloud management tools such as Google Drive or Dropbox and Box. And it has, as we have explained, the possibility of creating recurring tasks that are those that you always have to fulfill. Another advantage is that it uses a clock with the Pomodoro technique, a timer that works to organize the time you dedicate to each task without getting distracted.
Archmule allows create public or private projects, for the professional or personal sphere. It is free (although there is a payment option) and allows us to use the tasks to organize everything. On each task card we can add dates to notify when the delivery is coming, attachments, comments, labels or cover photos that will help us know what it is at a glance. Like the rest of the websites and applications on this list, it seeks to manage the work and allows moving by columns or lists without any complications and it has the big window to access a home page or summary page where you will see recent updates: how each project you follow, each team, etc. is doing.
One of the main differences with other tools on this list is that you can create public projects or follow other users who create their own. You can like other projects, discover users or show off your own. The free version allows us to have as many projects, public or private, as you want. It also has unlimited storage or individual chat. There is also a prime version for 7 euros a month that improves the weight per attached file (from 10 Mb to 200 MB), allows us to put personalized covers on projects and allows us to access statistics and analytics or a group messaging service.
Following the Kanban project system and with boards, Kanbanchi is another of the best alternatives to Trello that you can use visually and with tasks in columns that you can move, share, edit, update or synchronize with compatible cloud systems, like Google Drive. It is very visual and you can choose labels or colors to highlight some tasks or projects, you can add due dates, keep track … One of its strengths and advantages is the integration with G Suite that allows you to have everything synchronized with the Google Calendar , with Google Drive cloud storage, etc.
One of Kanbanchi’s “problems” is that you will have to pay for its use. There are three different plans from $ 7.95 per user per month in the Starter plan, $ 19.97 per user per month in the Professional plan or $ 34.97 per month in the Entrerprise plan. The first two will allow you a free trial for which you will not have to pay if you need to know how the tool works and if it convinces you.
Asana is another of the best alternatives to Trello to have the projects and tasks of teams working remotely organized. You can modify the work schedule in case there is a last minute project that runs faster and you can access different tools that make it very comfortable and interesting: lists, boards, schedules, calendars or progress. It is one of the best options, without a doubt, and one of the most visual if you are looking for something simple and easy to understand for the entire team. You can organize and plan the work structure you create best and assign tasks to each member, choose deadlines or set priorities with easily recognizable color labels.
The possibility of integration of Asana is another of its points in favor. It is compatible with Microsoft Teams, with Adobe Creative Cloud, with Jira, with Tableau, with Slack or with Gmail among many other tools that make work easier. There are payment plans although there is a free version that includes practically all tasks at no cost and designed for individual users or teams that are starting to manage projects, with up to 15 teammates, cross-platform and all possible views List, Board, Calendar …
You will also find payment plans of 10.99 euros per user per month for the Premium plan, for 24.99 euros per month per user per month for the Business plan and a business plan with a variable price depending on the volume of the same and the accounts created.
Airtable is one of the most complete if you are looking for alternatives to Trello and it is compatible with several different platforms, you can use it on your computer but it also has a mobile version and is compatible with iOS or Android, with Windows or Mac. NOr it only seeks to be a project management tool for the professional field, but it also aims to be for the staff, either to manage a trip or to manage the shopping list. In addition, it is also intended to be useful in case you want to have a list of privately registered things like restaurants, for example.
It has templates that will make getting started much easier and don’t have to create the table from scratch. And in the database or events you can add all kinds of information that may be necessary, add related people or members, choose times and dates, etc.
In this case, we have a tool that uses the Kanban system of views if it is comfortable for you to bet on the different lists and move the columns, but it is not the only one because Airtable also has a much more visual gallery design, time mode design or a calendar in which you will be seeing projects, appointments, lists. You will be able to change from one to the other depending on which is most practical for that task.
You can use Airtable for free but also have premium plans for companies or larger teams, from $ 10 per user per month for the Plus plan to an Enterprise plan whose price will be adapted according to the company.
Hibox is a task organizer with built-in internal chat and video conferencing. It is free and not only allows you to manage the tasks but also allows you to talk to your colleagues or your team through the tool itself without resorting to others such as Slack or for video calls without the need for Skype. It is available in desktop version but also for mobile phones through the applications. Basically It is divided into rooms. Once you have the rooms you can create tasks to which you can assign a due date or a user responsible for said task.
It also allows organize lists by priorityAs a matter of urgency, so that the team knows what to spend time before getting down to the following or what they should be working on at the moment. Another interesting feature is that it has a stopwatch or clock to track time with which you can organize or know how long it has taken you one task or another and thus learn, once you get used to it, to know how much you should dedicate to each topic.
There are all kinds of templates and views available Although in this tool the Kanban method is not used as in others in the list, it is still very useful and free for teams of up to 10 users and with 2 GB of total storage. For larger teams or more features, you have payment plans from $ 4 a month per user or $ 8 a month per user with unlimited storage, conversation monitoring or advanced security.
Monday is simple and seeks to be as visual as possible, without distractions. Not only is it one of the best alternatives to Trello, but it also has exclusive functions that will make it much easier to have everything organized. If you like the Kanban method you can use it to see it on boards. But if not, you can have other types of views such as lists, spreadsheets or you can even see the tasks on maps. If you don’t want complication, there are pre-made templates with more than 100 different options with colors and that you can adapt to the needs if you do not want to start from scratch and you can follow the details of the project with the different dashboards or analytics, graphics that will tell you what is done, what is not, how much remains to review , etc.
It has integration with many applications that will make management more useful: you can use it together with Google Drive, Slack, Gmail, Google Calendar, Jira, Dropbox, Typeform or Github among others. You can try it for free but all the options are paid: basic plan for 8 euros per user per month, standard plan for 10 euros per user per month, Pro plan for 16 euros per user per month or a corporate plan whose price will vary and designed for specifically cover the needs of each company.
As its name suggests, Kabanize is based on the Kanban organization to register projects or see perfectly organized workflows, with flexible boards that you can move or change as you need one thing or another. The advantage of this system is that it promises to be three times faster to organize. In this case, the tool allows you have flow analytics or automate recurring tasks.
It is quite similar to the others in terms of features and options: Kanban boards, multiple workflows, timeline to plan initiatives or projects, workspaces and team management for monitoring in a single panel, card links to divide projects into small essential or analytical parts of workflow with everything type of management tools and diagrams that will help us with the organization. It also has integration with other day-to-day tools such as Google Drive, Dropbox, Zapier, Box, etc.
Kanbanize is not free but does not have a fixed price. The plan will depend on whether you pay month to month or year (like most) but also the user number or the number of rules you want, if you want analytics or not … The base price is 109 euros per month for 10 rules and from 1 to 15 users in the team you register.
With support in the cloud and with the same objective as any other: managing fluid tide projects or collaborating with different teams. It has Kanban tools with the same task organization in the same format but there are also task lists or you can access project templates or file management. Another advantage is that has integrated chat both public and private.
It also has time tracking: you can see the time spent on each task and get reports on each of the projects commissioned. Another of the strong points is its performance reports with real-time feedback on tasks completed in total, per day, per week, per month … Or a timeline with which we will have to see how each of the “tasks” that is progressing What to do to find out how the total progress or the divided progress of each subtask is.
Taskworld does not have a free version and you have to pay 10 euros a month in its Pro version or 22 euros per month per user in its Business version. Like the rest, it has personalized plans for companies whose price will vary but which have a minimum of 25 registered users in the tool and with unlimited storage.
Zenkit is an organizer for tasks, projects, documents, etc. You can have diagrams to schedule and track projects or you can have a calendar view with which you will know the delivery dates of each of the jobs that are pending. Like the others, it allows monitoring of the activity, you can label the different elements or you can invite colleagues to work with you on what you need. Too you can have notifications to know what he plays or when he plays. And there are checklists or to-do lists with which you can have everything at a glance. And if you do not succeed, there is a filter with which you will easily locate the automated views. Zenkit is one of the most complete and has apps for iOS, for Android, for macOS, for Windows and for Linux.
It is free for personal use and without limits. For professional use there are Plus, Business and Enterprise options with prices of 9 euros per month per user and 25 euros per month and user respectively. The Enterprise, as in the rest of the options on the list, will depend on the equipment and the contracted functions and will have a personalized price, adapting, as far as possible, to each company.
Wekan It is open-source and free. Also, it is probably the most similar in terms of interface if you are looking for alternatives to Trello but without changing too much. Very similar in design and with the possibility to migrate or export content from the original. Another of the great advantages, as is usually the case in this type of program, is that updates are constant in the event of a temporary error. As for functions and work, you can sort the tasks following the Kanban system and create the cards you want and add to them all kinds of information such as images or attachments, labels, task lists, etc.
You can create private or public dashboards, delete them, move them or mute the ones you are not interested in to avoid distractions. It is one of the best options if you are looking for something that does not require paying for any plan and with free access to everything and just go to Github to download it to your computer or check more details.