has introduced numerous new functions for its cloud storage service OneDrive. Among other things, the company is raising the limit for file sizes from 15 to 100 GB. In addition, the dark mode will soon also be available for desktop users.
OneDrive is also said to make adding shared folders easier. Shared folders can include files that others share with a user via OneDrive, or content that is part of a shared library in Microsoft Teams or SharePoint. It should also be possible to work with the shared files as if they were your own content.
“This means that the added content can be synchronized, shared and edited – and that all existing security and compliance guidelines are maintained,” Seth Patton, General Manager of Microsoft 365, wrote in a blog entry. The public preview of the function called Add to OneDrive is scheduled to start in July – administrators can also deactivate the function.
Another innovation extends the synchronization of metadata via the OneDrive Sync App. Mandatory metadata is currently only synchronized without write access. In the future, the comparison should include reading rights. “Metadata give your files structure and conformity,” continues the blog entry. “This enables business users to edit content in their synchronized libraries while working from their desktops.”
Another change concerns the access rights to documents. Users who have had access to a specific file will get this access back after changing the location of a library. Access is via a new link and a notification about the new location.
An option was also announced to switch off the comment function for individual files. In the future, OneDrive will also provide administrators with a “Sync Admin Report” that contains details about how to use the OneDrive Sync app. A new dashboard also provides information about app versions, synchronization status and synchronization errors.
Microsoft wants to make the work of administrators easier by integrating the controls for shares, synchronization, access and storage in the SharePoint admin center. This should also enable various enhancements in the area of reporting, including support for the web standard for accessibility WCAG 2.1.
Microsoft also plans innovations for consumers. This includes a group function for sharing files, photos and videos. Any user can belong to a group. Family and group sharing should also be available to all OneDrive users during the year, in the mobile app, the sync client and directly from Word, Excel and PowerPoint – a subscription is not required.
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